Join the team at
the YMI Cultural Center

JOB DESCRIPTION

Reports to: Executive Director and works closely with the Board of Directors

Job Summary:

The Finance & Operations Director plays a critical role in ensuring the organization's financial health, efficiency, and the successful management of revenue-generating activities such as venue space rentals and social enterprise initiatives. This role requires strong financial acumen, operational expertise, leadership skills, and a commitment to the organization's mission and values.

Principal Responsibilities

● Develop and implement financial policies, procedures, and internal controls to ensure compliance with laws, regulations, and best practices.

● Manage the preparation and oversight of the organization's annual budget, monitoring financial performance against targets and providing regular updates to the executive team and board.

● Oversee all accounting functions, including general ledger, accounts payable/receivable, invoicing, payroll, and financial reporting.

● Maintain relationships with financial institutions and manage cash flow for operational needs.

● Coordinate the annual financial audit and tax filings, collaborating with external auditors and tax consultants.

● Develop and maintain financial forecasts and multi-year projections, analyzing risks and opportunities to support strategic decisions.

● Oversee financial aspects of grant and contract proposals and reporting in collaboration with the Executive Director.

● Serve as a strategic financial advisor to program managers, the executive team, and the board, providing input on financial implications of organizational decisions.

Key Responsibilities:

1. Financial Planning and Budgeting:

• Develop and manage the organization's annual budget in collaboration with the executive director and program staff.

• Monitor budgetary performance and provide regular financial reports to the executive director and board of directors.

• Develop and report financial forecasts and recommend strategies to achieve financial goals.

2. Financial Management:

• Manage day-to-day financial operations, including accounts payable/receivable, payroll, and cash management.

• Ensure financial transactions are documented accurately and timely and maintain complete and up-to-date financial records.

• Responsible for oversight and processing of payroll activities.

• Manage and monitor grants, contracts, and other funding sources to ensure compliance with financial reporting requirements.

3. Financial Reporting and Analysis:

• Produce financial statements, reports, and projections to support decision-making by the executive director, board of directors, and external stakeholders.

• Conduct financial analysis to identify trends, risks, and opportunities for cost efficiency and revenue generation.

• Provide financial insights and recommendations to support long-term sustainability and growth.

4. Compliance and Internal Controls:

• Ensure compliance with all relevant financial regulations, accounting principles, and internal policies.

• Develop and maintain appropriate internal controls to safeguard the organization's assets and prevent fraud.

• Coordinate and support internal and external financial audits.

5. Venue Rental Management:

• Oversee all aspects of the venue rental process, including inquiries, tours, and contract negotiations with the support of staff.

• Oversee the scheduling and logistics of venue rental activities, including setup, breakdown, and on-site support during events.

• Maintain a comprehensive database of venue rental clients and relevant information.

6. Contract Management:

• Prepare and review venue rental contracts, ensuring accuracy, clarity, and compliance with legal and organizational policies.

• Negotiate contract terms and conditions with clients, ensuring a fair and mutually beneficial agreement.

• Monitor contract deadlines and deliverables, proactively addressing any potential issues.

• Collaborate with external counsel, as needed, for complex contract issues.

• Enforce terms and conditions of venue rental contracts, promptly addressing any breaches or disputes.

7. Financial Management:

• Ensure accurate and timely invoicing and collection of rental fees.

• Track and manage payments, deposit refunds, and financial records related to venue rentals.

• Provide financial reports and analysis related to venue rental revenue and expenses.

8. Compliance and Risk Management:

• Ensure compliance with legal and regulatory requirements related to venue rental activities, including permits, licenses, and insurance.

• Assess and mitigate risks associated with venue rentals, implementing appropriate risk management strategies and protocols.

• Stay updated on industry trends, best practices, and changes in relevant laws or regulations related to venue rentals.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field. A master's degree or CPA designation is preferred.

• Proven experience (minimum 5 years) in financial management, preferably in a non-profit organization.

• Proven experience in hospitality management, contract management, venue rental or related field.

• Strong knowledge of financial planning, budgeting, and reporting.

• Familiarity with non-profit accounting standards (e.g., FASB, IRS regulations) and grant management.

• Proficient in financial software and tools (e.g., QuickBooks, Excel) and ability to utilize financial systems effectively.

• Excellent negotiation and communication skills, with the ability to establish and maintain positive client relationships.

• Excellent analytical and problem-solving skills, with a keen attention to detail.

• Strong leadership and team management abilities.

• Excellent communication and interpersonal skills.

• Ability to work well in a fast-paced and dynamic environment.

HOW TO APPLY

Please submit your resume and cover letter to Jobs@YMICulturalCenter.org